If you are wondering how to stand out when applying for a job, you are not alone.
Many people struggle to summarize everything they want to say in a few lines while being professional.
That is exactly what you will learn from this list of tips on how to write a job inquiry email!
We'll help you through every step of the process, from creating the ideal subject line to effectively showing your talents.
Let’s dive in!
Job Inquiry Email: What Is It?
A job inquiry email is an email that people send to companies before they post a job advertisement.
Because the ad hasn't been posted yet, there are two main reasons why you should send this email:
⭐To get ahead of other candidates
⭐To catch the eye of the hiring manager
By doing this, you can improve your chances of getting the job. However, you need to know what to say and how to say it in order to succeed.
Job Inquiry Email: What To Say In It?
Let’s begin with a simple checklist of what to say before we dive into the details:
✅ Briefly introduce yourself
✅ Provide personal details, experience, or skills
✅ Include your contact information, specifying your preferred method of contact
✅ Express willingness to answer questions or provide additional information
✅ Attach your resume
✅ Include a link to your LinkedIn profile
How to Write a Job Inquiry Email?
Here are 9 steps for writing a job inquiry email effectively!
1. Research the Company
Before you even start writing a job inquiry email, it would be best to research the company you are applying to. You'll gather information like:
➡️ What exactly do they do?
➡️ What are their values?
➡️ What departments do they have?
All this information will help you personalize the email, but it will also help you make a decision whether you like the company and whether you want to work for it.
💡ProTip
TextCortex's Web Search feature can help you with your research! How?
First, choose one of the many sources:
Then, ask a question, and you will receive a summarized version of the research, with links and citations.
2. Come Up With a Clear Subject Line
The subject line is the very beginning of your email and serves to ensure that the recipient knows what the email is about.
Try to make it clear and short to grab the recipient’s attention.
📍Example of the short and clear subject #1:
"Interest in [Position Title] Role at [Company Name]"
📍Example of the short and clear subject #2:
"Inquiry: [Position Title] Opportunity"
💡ProTip
There is an easy way to come up with a clear subject line - ask Zeno for it!
It is enough to say for which email you need a subject line and it will give you as many examples as you ask for 👇
3. Introduce Yourself
The next step in this email is to introduce yourself. In addition to the name, you can also mention:
➡️ What are you currently doing?
➡️ Why are you looking for another job?
➡️ What degree do you have?
Also, state that you are sending an email to inquire about the job in the first two sentences of your email.
📍Example of how to introduce yourself effectively:
“Dear [Hiring Manager's Name],
I hope this email finds you well.
My name is [Your Name], and I am reaching out to inquire about the [Position Title] opportunity at [Company Name].
Currently, I am working as a marketing coordinator at a digital advertising agency, where I have gained valuable experience in campaign management and client communication. I am now seeking a new challenge that allows me to apply my skills in a dynamic and innovative environment.
If the position is currently open, I would appreciate it if you could provide me with additional information. I've attached my resume for your consideration.
Thank you for your time. I hope to hear from you.
Best regards.
[Your Name]”
💡ProTip
With TextCortex you can write a whole email using only 3 bullet points! Write 3 main points of your message, select the text, and click on the email icon. You will receive copyable results in a few seconds👇
4. Mention Your Experience and Skills
Instead of just saying you're looking for a job, showcase your skills and expertise.
In short, try to summarize your CV in a clear and concise manner so that the hiring manager can get an idea of why you would be a good fit for the role.
📍Example of how to mention your experience:
“Dear [recipient's name],
I hope you're well.
I'm writing to inquire about current job openings at your company. I've been working in [field/industry] for [X] years and have gained solid skills in [mention key skills relevant to the job]. I've also achieved success in [highlight notable achievements or projects]. Additionally, I have a [degree/certification] in [relevant field]. If there are any openings at the time, I would be grateful if you could give me additional information. I've attached my résumé for your reference.
Thank you for your attention. I am looking forward to hearing from you.
Best Regards,
[Your name]”
💡ProTip
In addition to texts, with Textcortex you can summarize and paraphrase PDF files!
Drag and drop the file and click a button - results will show on your right side in a matter of seconds👇
5. Provide a Reference
If you have an acquaintance who works at the company you are applying to, be sure to take advantage of that.
When you mention a mutual connection, it adds credibility to your inquiry.
The hiring manager may be more likely to evaluate your application if it includes a referral from someone they know and trust.
📍Example of how to mention mutual connection:
“Dear [recipient's name],
I hope you’re having a good week.
I am contacting you regarding a [name of the position], in your company. I'm not sure if it's available or not, and I hope you can give me more information.
I heard about this position from [Mutual Connection's Name], who praised your company and encouraged me to contact you. We recently met at a professional gathering where we talked about the amazing work that [Company Name] is doing.
I am enthusiastic about the opportunity to join your team and apply my talents and experience in [relevant subject]. I believe that my background in [particular experience/achievements] would be beneficial to [company name].
Thank you for your time and I look forward to your reply.
Kind regards,
[Your name]”
6. Attach a Resume
It's great if you mention your experience and skills in an email, but that doesn't mean you shouldn't attach your CV. But, before you do, don’t forget to:
➡️ Update your CV
➡️ Check if the jobs are listed chronologically
➡️ Ensure it is error-free
7. Keep the Professional Tone
While a company's marketing style may be quirky, communicating with them requires a professional approach.
When you contact them, you are not reaching out as a client; instead, you are looking for a job.
Therefore, keep a formal and professional tone of writing.
📍Example of professional job inquiry email:
“Dear [Hiring Manager's Name],
I hope this email finds you in good spirits.
My name is [Your Name], and I am writing to express my interest in potential job opportunities at [Company Name]. While I understand that there may not be any current openings advertised, I am keen to explore the possibility of contributing to your team in the future.
With [X] years of experience in [Your Industry/Field], I have developed a strong skill set in [Key Skills Relevant to the Industry/Field].
I have long admired [Company Name]'s commitment to [Company Values or Industry Innovations], and I am enthusiastic about the prospect of potentially joining your team.
Thank you for considering my inquiry. I look forward to the possibility of collaborating with you and contributing to the continued success of [Company Name].
Warm regards,
[Your Name]
[Your Contact Information]”
💡ProTip
TextCortex allows you to choose in which tone you want to rewrite your text!
When you finish with the writing, you can rewrite it in one of the following tones:
- Cheerful
- Formal
- Respectful
- Concise
- Friendly
- Gentle
- Plus 7 more 👇
8. Provide Contact Information
The most efficient way to finish your email is to include detailed contact information.
Try to make it as easy as possible for the recipient to contact you by providing:
➡️ Phone number
➡️ A link to your LinkedIn profile
➡️ Various networks where they can contact you
📍Example of email with detailed contact information:
“Dear [Recipient's Name],
I trust this email finds you well. I'm reaching out to inquire about potential job openings at [Company/Organization Name]. I'm eager to become part of a dynamic and forward-thinking team, contributing my skills and experience to drive the organization's success.
With [number of years] years of experience in [mention relevant field], I've honed a robust background in [mention specific skills/qualifications]. I firmly believe that my expertise and commitment would bring significant value to [Company/Organization Name].
If there are any current or forthcoming job opportunities that align with my profile, I would greatly appreciate your guidance on the application process or any further information you could provide.
Thank you for considering my inquiry. I eagerly await your response.
Best regards,
[Your Name]
[Your LinkedIn Profile]
[Your Phone Number]
[Additional Contact Information]”
9. Send Follow-Up Email
If you don't get a response within a week or two, it's perfectly okay to send a follow-up email. Don't send it before that, because if you do it too soon, you risk being pushy.
📍Example of how to write A follow-up email:
“Dear [Recipient's Name],
I hope this message finds you well.
I'm reaching out to follow up on the job inquiry I sent two weeks ago regarding the [job title] position at [company].
I want to reaffirm how my qualifications align with your requirements. With [mention relevant experience or skills], I'm confident that my background and expertise would be a valuable asset to your organization.
If there have been any developments or next steps in the hiring process, I would greatly appreciate an update. I'm eagerly awaiting the opportunity to further discuss my inquiry with you.
Thank you for considering my candidacy.
Best regards,
[Your Name]
[Your LinkedIn Profile]
[Your Phone Number]”
Let’s Wrap It Up
This email serves as a polite inquiry about any available positions that may be a good fit for you, and you should briefly explain why you believe you are the best person for the job.
In addition to these tips, don't forget to proofread your email and correct any spelling or grammar errors.
Sounds like a lot of work, but luckily, there is an easier way for all this.
It is called TextCortex! 💯
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