10 Best Ways On How To Make Your Writing Sound More Professional in 2022

Check out the 10 best ways on how to make your writing sound more professional and compelling to improve the success of your efforts.
Ivana Vidakovic
June 30, 2022

Do you feel discouraged by a lack of profound and professional output in your article writing, hindering you from drawing more viewers to your blog post?

Nothing is more nerve-wracking than devoting time and effort to an article that receives so few views.

After a while, pounding your keyboard yields modest results, but they're not nearly as excellent as you'd like.

The writing adrenaline is pumping, and you want to pursue a career in which you receive more views, likes, and shares on various topics.

Yet, you lack a more professional-sounding writing style for more effective interaction.

We hear you — "Good writing is a good business," said Ernest Hemingway.

Today we will guide you through the 10 best ways how to make your writing sound more professional and compelling to finally get the ratings your efforts deserve.

Let's begin!

What makes writing sounds more professional? 

You can have the most brilliant concept in the world, but you must first learn how to generate compelling content that meets the needs and expectations of the reader.

Ask yourself — What motivates you to write?

This is a complex question to answer, but it all boils down to the same goal — earning people's trust and admiration by providing reliable content.

What exactly does that imply?

Whether you're expressing your own thoughts or paraphrasing someone else's, you need to sound convincing to get your point across to the audience.

You should be able to communicate a message that delivers solutions to their problems loudly and clearly while also sounding as if you have mastered it.

It is not rocket science, I promise. So let's check how to do that.

10 Best Ways On How To Make Your Writing Sound More Professional

1. Write Catchy Titles 

The title of your article is the first thing a reader sees, so you must write engaging titles that will get people interested in what you have to say.

If your title is boring, your article won't get many views or shares. 

Instead, you can try using the one-size-fits-all formula:

1. Include keywords in the title

Ensure that your keyword is in the title of each article you write to help search engines find your content and people searching for that keyword find you too.

Just make sure that it fits naturally into the sentence and doesn't look like a keyword stuffed mess.

2. Use numbers in the title

Numbers can help with SEO and help draw people in by giving them a sense of urgency or importance.

It also makes it easier for people to find your content when looking on their phones since numbers show up better than words do on many mobile devices.

2. Brainstorm The Best Approach For A Topic

Brainstorming is an essential part of the writing process that allows everyone to express their ideas and get a more holistic perspective. 

Not only that it will help you confidently avoid writer's block, but also to write blog posts up to 7x faster

Brainstorming involves putting your thoughts down on paper or into a word processing program. 

best-disertation-topic

When you are brainstorming, it's crucial to write down as many ideas as possible — the goal is simply to collect all of your new thoughts to synthesize them later.

After you finish brainstorming, go back and effectively organize the content into logical groups and subgroups so that readers can easily follow along.

3. Avoid Being Too Technical 

Being too technical is the most common content writing mistake when trying to sound more professional. 

Using technical language to write a blog post, such as "I need to use VSCode to edit this" or "I need to use PHP for this to work," doesn't sound professional. 

It sounds like you don't understand the basics of the acronym, or you are just too arrogant to brag about your knowledge. 

Instead, attempt to write your content in a more conversational tone so that your readers can grasp it and learn something new from it.

4. Outline your main points

We all know that writing is one of the most straightforward ways to communicate ideas, convey a message, and express the thoughts of others.

On the other hand, outlines play a crucial part in adequately formatting your writing and creating a solid writing flow.

An excellent way to write a blog article outline is to write it out as you are writing your content, which will help you find any gaps in detail and make sure you don't miss anything critical.

Outlines are the easiest way to remember the main points of an article — just draw a box and write the main points. 

How can outlines help my writing sound more professional?

  • It helps you to focus and write faster
  • It gives your content a sense of structure
  • Readers can easily follow along with the story.

5. Shorten Your Sentences

Every sentence of an article is a piece of a puzzle, and you need to put it together. 

We don't have enough time to rewrite all the pieces, but sometimes it is necessary to shorten a sentence to make a statement sound more confident.

Here is an example:

"The world is currently facing a critical challenge to its ability to meet its energy needs and its economic growth needs in a sustainable manner."

Here is a shorter version of the same sentence:

"The world is currently facing a critical challenge to meet its energy and economic growth needs sustainably."

You can't tell the whole story with a single breath — we use short sentences to better convey our ideas.

Rather than wasting space with empty words, give each sentence in your writing a purpose.

6. Make Your Sentences Longer

Same as with shortening the sentence — your every sentence needs to make a point. 

In some cases, you should strive to make your sentences longer if you don't want to appear dull or plain.

That way, you'll write better and keep the reader interested.

Here's an easy tip to make your sentences longer — start a new paragraph for each sentence

You can do it like this:

"In the first part of 2020, we saw unprecedented global pandemic lockdowns. 

The lockdowns affected the airline industry in particular, so airline passengers could not fly. 

This led to a significant reduction in flights."

Expanding your sentences includes adding details that connect the previous and following statements in the most engaging way possible, making it easy for the reader to follow along.

7. Improve Your Sentence Structure

Sentence structure is an essential part of writing that affects readers' ability to follow your point and understand its meaning. 

If you're not using a clear structure, there's a good chance your reader will get lost in the middle of your text.

You can develop a profound and persuasive structure of your content with great sentences and paragraphs that engage readers, keeping their attention on high alert.

For better sentence structure, you can break it down into three main parts:

  • Introductory part — A sentence introduces a topic.
  • Main part — A sentence introduces the topic in more detail.
  • Conclusion part — A sentence concludes a topic.

Good sentence structure gives your readers a clear understanding of what they're reading about so they don't get confused or lose interest.

8. Rewrite A Sentence For Better Context

A well-crafted sentence is the core unit of a paragraph that improves its coherency.

To get the most out of your context means to rewrite a sentence without changing the meaning

You can accomplish this by adding words, altering the sentence's structure, or rephrasing it.

Here are some pointers on how to improve the context of your sentences:

  • Keep it concise and on point
  • Avoid wordiness and repetition
  • Use active voice instead of passive voice

Let’s check the example:

To better understand if your sentence needs rewriting, try to look at the context in which it appears: 

  • Is the sentence grammatically correct?
  • Does it include information that can assist the reader's perception of the message?
  • If not, how should I modify it to make it more meaningful and contextual?

The context of a sentence determines the meaning of a word, phrase, or an entire sentence which a skilled writer leverages by changing the context to clarify the notion.

text-cortex-banner-ai-writing-assistant-for-chrome

9. Acknowledge The Source

To sound more professional and trustworthy, you should recognize the source of the data you use in your article.

When readers see that an article lacks a source, they frequently lose trust in the author, severely damaging his credibility.

That is because 81% of internet users trust information and advice from blogs.

Conversely, consumers will trust you more and read more of your content if you reference a source of information when making a point in an article.

Most people expect to see a reference to figure out where they can get the original source and read it for themselves.

When people realize that you always finish your 'homework' correctly, they're more likely to accept you as an eligible source of information.

To establish credibility with your readers, acknowledge the source in your writings.

10. Develop Style Guides

When you're writing an article, it's easy to overlook the little details that make or break your work.

Style guides are a set of rules that dictate how you should present the information for maximum clarity and professionalism. 

They can be simple as a single sentence reminding you to use "they" instead of "he or she," or they can be as sophisticated as a paragraph structure and abbreviations.

When you develop style guides for your articles, here's what happens:

1) You avoid embarrassing mistakes.

2) Your readers will be more engaged since they will not be confused by unnecessary word complexity in your writing.

3) Editors will have more trust in your work because they won't have to deal with proofreading your content.

So how do you develop style guides?

 It's simple — just look at other articles on similar topics and use them as examples of what not to do:

  • Choose a stylebook to follow
  • Define your brand personality
  • Set your voice and tone
  • Develop and keep improving your writing style

To develop solid style guides, you can use these two approaches:

1. Schedule a writing course

To improve your writing skills, you should schedule your writing course and take lessons from professionals to write better. 

Whether you are a skilled or rookie writer, you can improve your writing skills approximately within three months.

If you write articles regularly but you don't find the time to take courses on writing, you will learn to:

The main benefit of taking the right course is that it will improve the quality of your work and thus increase the number of visitors that visit your blog. 

2. Invest in AI writing assistant

It can be challenging to keep track of all of your ideas when working on long-form pieces.

AI writing assistants are valuable tools that keep your thoughts organized and help you write the first draft of your articles while increasing the overall quality of your work.

The most excellent AI writing tools can save you hours each week by assisting you with mundane activities such as updating the content on your website.

You can also utilize them to generate more targeted results, such as constructing new landing pages based on user data from your website analytics.

AI writers are not a replacement for human authors, but they are helpful tools in your arsenal for producing content at scale while maintaining consistent, high-quality outputs.

By implementing AI writing assistants, you will:

  • Improve your writing skills instantly
  • Brainstorm ideas effectively 
  • Deliver consistent quality of your articles
  • Produce content in multiple different languages
  • Create more personalized content
  • Improve SEO rankings
  • Solve the writer's block permanently
  • Save up to 70% of your writing time

Final Thoughts On How To Make Your Writing Sound More Professional

Because writing is an art form, there is no one approach or set of guidelines that apply to every situation or writer.

In certain cases, what works for one individual may not work for another (and vice versa).

We hope that these suggestions will assist you in understanding how to make your writing appear more professional and captivating in order to increase traffic to your website.

However, this is not where we will finish our tour today.

What if we tell you that you don’t need to bother much  with any of these tips and tricks at all?

Whether you are just warming up to become a skillful writer, or you are one already, we created TextCortex with the purpose to take over all that tedious and unnecessary job for you.

TextCortex is a use-case module-based AI writing assistant that uses advanced algorithms to generate high-quality content within seconds.

Our AI writers use machine learning processes to learn the context before generating desired output based on a knowledge base that contains more than 3 billion sentences of best use-cases.

In simple words, this means that the output that TextCortex provides is already enriched with natural-sounding output, which is 98% plagiarism-free and 2% creativity.

Furthermore, the long or short-form content that it generates is automatically SEO optimized, establishing it for top search engine results.

How does it work?

You can use TextCortex as a web-based application and as a rewriter extension.

TextCortex application will generate for you content such as blog titles, articles, product descriptions, social media ads, cold emails, youtube and instagram captions, etc.

To begin creating content, simply sign up and select the desired option from the navigation panel.

Let me show you how TextCortex rewriter extension generates blog articles for you on the fly:

Likewise, if you need a personal AI assistant to help you craft cold emails that convert effortlessly, you should try our bullets to email option.

You can test out a free version anytime and get 10 creations per day, which you can boost by evaluating the tool or recommending it to someone else in Google  reviews.

The TextCortex rewriter extension will take away 80% of your writing work by assisting you with:

  • Rewriting sentences for a more compelling output.
  • Creating long-form blog posts from a single paragraph.
  • Extending your text for more information.
  • Summarizing the original content for brief information.
  • Generating an engaging email out of bullet points.
  • Autocompleting your sentences.

Try our Chrome extension today and watch how TextCortex accelerates your content performance in no time by enhancing your writing skills to a more profound and professional level.

Your AI partner is ready to (re)write content.

Save time and grow business using TextCortex. Generate marketing and website content in seconds using AI today.

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