When emailing a client, customer, or company, you need to write professional follow-up e-mails with the appropriate template for your purpose.

When it comes to writing follow-up emails, you may find yourself staring at the empty message box and thinking about what to write and how to write. Luckily, with the help of AI tools, you can get email templates in seconds and overcome writer's block!

In this article, we will introduce the best AI tools to assist you in writing follow-up emails.


  • Sending a follow-up email is important to get responses from companies or individuals, as well as remind them of the initial message.
  • To write an email that you want answered, you need to use a template that defines its structure.
  • The template includes a strong subject line, warm greeting, main body with paragraphs for each topic and closing phrase with call-to-action clause.
  • If you want to complete a manually long template writing task in seconds, AI tools are designed to help you.
  • The best email writing AI tools include TextCortex, Smartwriter and Flowrite.
  • With its native integration with Gmail, Outlook and many other email clients, TextCortex is your best solution to writing personalized emails!

What is a Follow-up Email?

A follow-up email is a message sent to the company or individual after the initial email and has different purposes in different scenarios. For example, instead of waiting idly after a job application, you can send a follow-up email to find out the result. Another benefit of sending a follow-up email is that it is an excellent solution to remind the initial email.

Why do you need to send a follow-up email?

Have you ever sent an email to a company or individual but did not get a response? Maybe your email is lost in the recipient's mailbox. You can send a follow-up email to remind your initial email and move it back to the first page of the recipient's mailbox.

Follow-up Email Template

To write a professional follow-up email, it is important to use a specific template. The process can seem tedious and complicated, but a reliable template can help you. Here's a breakdown of the template:

  • Subject line: Start with a strong subject line that summarizes the purpose of the email.
  • Greeting: Begin the email with a warm greeting to the recipient to establish a friendly tone.
  • Main body: In the main body, write the purpose of the email and explain each topic in a different paragraph. Ensure that each paragraph consists of a few sentences at most to maintain clarity and brevity.
  • Closing phrase: End the email with a closing phrase that includes a call-to-action clause to encourage the recipient to take action.

By following this template, you can write a professional follow-up email that is clear, concise, and effective.

If you want to make this whole process shorter, you can use AI tools. But since not all AI tools produce the same quality output, you need to choose the best one. Let’s take a look at the best AI tools for writing follow-up emails.

1-) TextCortex AI

TextCortex is an AI assistant that has 100+ writing templates to help you complete various tasks, including email writing. It is available as a web application and browser extension. TextCortex browser extension is integrated with 4000+ websites and apps, so it can continue to support you throughout your internet adventure.


TextCortex offers the conversational AI ZenoChat that you've always wished for. It can generate text in 25+ languages according to your prompts and instructions within seconds. Simply enter your prompt to ZenoChat and watch the magic happen.

ZenoChat is fully customizable to meet your specific needs for any topic or task. With our Knowledge Bases feature, you can upload your documents or connect your online data sources and have ZenoChat use them when generating output. With our Individual Personas feature, you can customize ZenoChat's personality, tone of voice, and sentence/paragraph structure.

Quick AI Reply

When you install the TextCortex browser extension, you unlock the Quick AI Reply feature, where you can reply to all your emails with one click. Simply click the “Quick AI Reply” button in the email reply section, give instructions, select the output language, and click the “Generate” button. That's really all. Now ZenoChat will read your emails, analyse them, and generate replies in seconds according to your instructions.

Automate Your Emails 

If you're tired of manually answering hundreds of emails every day, there's a great way to reduce the entire workload: automation! Thanks to TextCortex's Zapier and make.com integrations, you can complete all your text-based tasks, including personalized email writing, with a single click. Thus, you can allocate the time you spend for email replies to more critical aspects of your business and increase your profitability. If you are ready to take your business to the next level, click here to create your free TextCortex account.

2-) Smartwriter

Smartwriter is an AI tool designed to assist you in various aspects of your business. Especially if you want to prepare personalized cold emails, you can choose this platform. Smartwriter can automate the task of preparing personalized cold emails for you and reduce your workload.

ai tools to create emails

Smartwriter Features

The smart writer comes with a few useful features in addition to personalized cold email outreach. The first of these features is deep enrichment. With this feature, you can search for customers, follow market trends, and find useful information about the market. Another feature of Smartwriter is an automated SEO backlink outreach. This feature gives you recommendations by reading your blog and generates an outreach message by listing the key points on your blog.

Smartwriter Pricing

Smartwrite offers its users three different pricing plans: Basic, Popular, and Pro. Each plan provides a certain number of creations for a different price.

The Basic plan costs $59 per month and provides access to 400 creations along with all the features.

The Popular plan, which costs $149 per month, offers access to 1200 creations and all the features.

The Pro plan is the most expensive one, priced at $359 per month, but provides access to 3500 creations along with all the features.

3-) Flowrite

Offering various templates for all types of emails, Flowrite is an excellent choice for generating follow-up emails. Flowrite provides its users with email templates suitable for different scenarios. If you are seeking an AI tool for email writing, we recommend considering Flowrite.

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Flowrite Features

Flowrite offers its users 40+ email templates that they can use for different purposes. Some of the Flowrite templates include:

  • Ask for a Promotion
  • Self-introduction
  • Pre-meeting Email
  • Investor Reply
  • Formal Request
  • Reject Offer
  • Interview Invitation

Using these templates, you can get a generic email template suitable for your purpose and send emails bypassing the boring writing part.

Flowrite Pricing

Flowrite offers three different pricing plans: Light, Premium, and Unlimited. The Light plan allows you to send 15 messages per month and charges €5. The Premium plan allows you to generate 150 emails per month and costs €15. The Unlimited plan, as the name suggests, allows you to generate an unlimited number of emails for €30 per month.

Wrapping Up

Although all the AI tools on the list have advantages and disadvantages, we recommend TextCortex to complete all your text-based tasks, including email writing. Thanks to its 4000+ website integration, you can continue to complete your tasks no matter what webpage or browser you are on.

TextCortex allows you to automate all your text-based tasks including email writing and reduce your workload. Thus, you can complete your personalized email writing sequences that would take hours manually in minutes. If you are looking for a high-performance AI co-worker that never gets tired, click here to create your free TextCortex account.