When it comes to writing a letter of recommendation, it is normal to be nervous and not sure where to start, especially if it is your first time. Writing a recommendation letter for a candidate can be a tense and challenging process. However, if you know what steps to follow and read the sample letter of recommendation, you can easily get through this process.
In this article, we will explain the letter of recommendation format and provide you with generic examples.
TL;DR - Summarized by TextCortex
- For an effective recommendation letter, you need to use a formal format.
- The recommended format for creating a recommendation letter includes a greeting, introduction, overview, personal story, closing statement, and signature.
- You can examine this format by reading recommendation letter examples.
- If you're looking for an assistant to help you complete all your text-based tasks, including recommendation letters, TextCortex is the way to go.
Letter of Recommendation Format
When writing a letter of recommendation, you must use a formal format to indicate the candidate's skills and qualifications. This way, you can ensure that the team evaluating your candidate can easily read your letter and influence them to evaluate your candidate positively. Let's take a closer look at the letter of recommendation format.
It would be a professional step to start each letter of recommendation with a strong and kind greeting. You don't need to be creative in this section, you can start by writing the name of the recipient or, if you don't know the name of the recipient, with sentences such as "To whom it may concern", "Dear Recruiter" or "Dear Hiring Manager".
In this section, you need to clearly state the name of the candidate and mention the position or task you recommend him/her for. This is the part where you briefly explain to the recipient who the recommendation letter is for and its purpose.
One of the most critical sections of a letter of recommendation is the overview. In this section, you need to introduce the attributes, skills and qualifications that make the candidate suitable for the target position. Depending on the purpose of your recommendation letter, you can list the candidate's personality traits and skills or professional skills and achievements in this section. For example, while you focus on the candidate's skills and technical professionalism in a job recommendation letter, you may need to focus on the candidate's personality traits for a student exchange program.
This section is where you introduce the candidate's previous achievements and prove that you observed the candidate personally. In this section, you can highlight the candidate's skills and traits and consider them from your personal perspective. This way, you can offer the recipient both an honest and objective perspective. In this section, you can describe the candidate's personal achievements, projects, and cases in which they used their skills.
As in every letter, you need to write a kind and strong closing in recommendation letters. In this section, you can reiterate your recommendation and use a call-to-action sentence. This way, you can increase the candidate's chances of being accepted.
The section located at the end of the letter is often overlooked; however, it is an important section that contains professional information about you. Therefore, instead of just signing your name, it is recommended that you also include your contact information and title. This way, the recipient can evaluate whether you are competent to recommend the candidate and contact you for more information.
Letter of Recommendation Examples
Now that we have examined the format required to write a letter of recommendation, it is time to examine examples that will enable us to put our theoretical knowledge into practice. Let's take a look at generic examples for letters of recommendation.
In this example, let's assume that we wrote a recommendation letter for our friend who recently graduated from university.
In this example, there is a recommendation letter was written to the current company for the former colleague.
There is an example recommendation letter written by a former professor for a former student who is applying for the Visual Effects Designer position at XYZ Company.
In this example, there is a letter of recommendation from a team leader or boss to the current employee for a social media management position in another company.
Write Recommendation Letters with TextCortex
If you want to write a high-quality recommendation letter and are looking for help, TextCortex is an AI assistant designed for you. With TextCortex, you can generate recommendation letters or rewrite existing ones. TextCortex is designed to cater to users' needs in all text-based tasks. It is available as a web application and browser extension. Also, TextCortex's browser extension is integrated with 4000+ webpages and apps, so it can continue to support you wherever and whenever you are.
TextCortex Writing Features
With TextCortex's 100+ AI templates, you can complete all your text-based tasks in seconds. Additionally, it can generate high-quality, human-like, and accurate outputs in 25+ languages. Some of the most popular TextCortex templates include:
- Paraphrase your text in 25+ different languages.
- Change your text's tone of voice.
- Rewrite your text with simple, creative, fluency options.
- Expand your text in 25+ different languages.
- Summarize your text in 25+ different languages.
- Utilize 100+ templates for pre-made content forms.
- Translate your PDFs, DOCXs PPTXs, text, etc. in seconds.
- Fix the spelling and grammar of your text in 25+ languages.
- Read your text aloud with text to speech feature.
- Communicate with AI using prompts.
- Write emails from bullet points.
- Create essays and blog posts in 25+ language.
- Product Description (with features) generator.
- Support or Sales Email Generator
ZenoChat – Your Personal Assistant
TextCortex offers the conversational AI of your dreams, ZenoChat. It can generate any type of text-based output in a high-quality and human-like manner. ZenoChat can generate error-free output in 25+ languages using large language models such as Sophos-2 and GPT-4.
To use ZenoChat, all you need to do is enter the prompt that suits your needs. For example, with the right prompts, you can enable ZenoChat to generate personalized recommendation letters.
Fully Customizable AI Experience
With our Knowledge Bases and Individual Personas features, you can build ZenoChat to adapt to specific tasks. Our Individual Personas feature allows you to adjust ZenoChat's output style and tone of voice. Additionally, ZenoChat comes with 12 unique personas designed for different tasks, we recommend you try them too.
With our Knowledge Bases feature, you can upload or connect the data sets that ZenoChat will use to generate output. Thus, you can summarize or translate hundreds of pages of PDFs with a single click.