When it comes to writing a letter of resignation, you may face some challenges. For example, you may not know how to write your resignation letter formally, or you may not be sure where to start. However, you can overcome all these difficulties and facilitate this process by using AI tools.

In this article, we will talk about how to use AI tools to write a letter of resignation and introduce the best AI tools to complete this task.


  • A letter of resignation both helps the employer prepare for the transition process and serves as the employee's official resignation document.
  • Although writing a resignation letter can be challenging, you can lighten your workload by using AI tools.
  • Using AI tools, you can generate an outline and template for your letter of resignation, rewrite your sentences in a formal tone, and fix the grammar of your letter.
  • The best AI tools for writing a letter of resignation are TextCortex, Grammarly and ChatGPT.

What is a Letter of Resignation?

A letter of resignation is a document in which the employee officially informs their employer of their intention to quit their job. A letter of resignation includes the employee's name, position, last working day, and reason for leaving.

letter of resignation

Why do you need to write a letter of resignation?

A letter of resignation can be used as the employee's official leave document and to provide a paper trail. In addition, a letter of resignation ensures that the employer is prepared for the transition process and that the operation of the company is not negatively affected. In some companies, writing a letter of resignation is required.

How to Write a Letter of Resignation?

There is a format you must follow to write a letter of resignation. This format includes:

• Greeting

• Intent and last working day

• Reason for leaving

• Gratitude

• Closing Statement

• Signature

What to avoid in the letter of resignation?

For your letter of resignation to be professional, you must write it clearly and concisely. For this reason, you do not need to talk about your reason for leaving in detail or the new company you will work for and your position in your letter of resignation. Additionally, we do not recommend writing complaints about your company in your letter of resignation.

How to Use AI Tools to Write Letter of Resignation?

Although AI tools are effective for writing resignation letters, you may stumble in the process if you do not know how to use them. But you don't have to worry because we've got you covered! Let's take a look at how to use AI tools effectively to write a letter of resignation.

Create an Outline

Creating an outline for any writing type serves as a compass that you can follow. Using AI tools, you can generate an outline that will guide you in your resignation letter. This outline will provide you with the basics of the resignation letter and will help you speed up your writing process and reduce your mental workload.

A close-up of a messageDescription automatically generated

Rewrite Your Sentences in Formal Tone

If you think your letter of resignation is not formal enough, you may want to rewrite your sentences. However, manually rewriting your letter will take a long time and increase your workload. Using AI tools such as TextCortex, you can rewrite your sentences or paragraphs in a formal tone and edit the output as you wish.

textcortex for writing letter of resignation

Proofread Your Letter of Resignation

Once you've finished writing your letter of resignation, it's time to reread it and check for grammar and spelling errors. Using AI tools, you can check your entire letter of resignation in seconds with a single click and automatically fix its errors. For example, after installing the TextCortex browser extension, simply highlight the paragraph that you want to fix and click the little spanner symbol.

write a letter of resignation

3 Best AI Tools to Write a Letter of Resignation

Since not every AI tool is cut from the same cloth, it will be beneficial to use high-performance AI tools in writing tasks. We have listed for you the AI tools that give the best performance in all writing types, including letters of resignation.

TextCortex AI

TextCortex is an AI assistant designed to help users complete all their written tasks by training its own language model for text-based tasks. TextCortex is available as a web application and browser extension. Its browser extension is integrated with 4000+ websites and apps, so you can use it anywhere and anytime.

how to write a letter of resignation

TextCortex is an AI tool that is developing continually to meet users' writing needs. It also comes with over 100 AI templates that make it easier for you to complete various writing tasks. By installing our browser extension, you can use these templates unlimitedly on over 4000 websites and in 25+ languages.

TextCortex comes with ZenoChat, the customizable conversational AI of your dreams. ZenoChat is designed to analyse users' prompts and generate the most helpful output for them. For example, you can use ZenoChat to generate a letter of resignation template or rewrite your existing letters in a formal tone.

Moreover, you can customize ZenoChat's output style and tone of voice using our Individual Personas feature. No coding skills are required. ZenoChat offers 12 unique personas designed for different tasks, we recommend that you try them out!


You can use OpenAI's ChatGPT, one of the pioneers of AI chatbot technology, to create a letter of resignation. All you need to do is generate the letter of resignation template by entering prompts into ChatGPT. Afterwards, you can give your letter as input and fix its grammar and spelling.

chatgpt for letter of resignation

If you use ChatGPT with a Plus subscription and have access to GPT-4, you can visit its plugin store. In this store, you can install plugins that you can use in various writing tasks. But remember that ChatGPT only supports 3 plugins in a single conversion!


Grammarly is a helpful AI tool that can be used to fix spelling and grammar errors in any given text. To use Grammarly, you first need to create a document. Then, you can adjust the goals for the document and start fixing your text.

grammarly letter of resignation

Grammarly will analyse the grammar, spelling, clarity, engagement, and delivery scores of your 30+ words of text and give you an overall score. You can fix errors in your text to increase this score. However, we do not recommend that you edit your text by sticking it completely to Grammarly, the main reason for this is that Grammarly fails to analyse deep sub-meanings.