8 Steps To Write an Email for Internship [+Examples]

Study shows that after finishing an internship, 70% of interns sign a job contract with the same company. 

Even though the percentage is high, it is not that surprising when you think about it.

With this in mind, landing the right type of internship in the right company becomes more important than just some temporary gig at a local fast-food restaurant.

To set you on the best path to get that dream internship, you need an internship inquiry email to present you as the best person for the position and leave a positive first impression.

In today’s article, we will provide steps to write an email for an internship that you can use to increase your chances of getting that confirmation response.

Furthermore, we will provide examples so you can see what the end product should look like.

Let’s begin!

What Are Internship Emails And Why Would You Write Them?

An internship is an opportunity for a person to gain practical knowledge by working as part of a professional organization, which is your gain.

On the other hand, companies get people to perform entry-level jobs and have an opportunity to assess a person’s full potential over a longer period.

Internship emails are your way to ask if a company has available internship positions or to apply to specific positions that you already know exist.

You are looking for various reactions to your emails. Let us list some of them:

• Reply - Whether the response is positive or negative, it shows you that your inquiry is taken seriously and often enough contains some additional information you can learn from.
• Show Personal interest - Email to internship program leads pointing out your personal interest in the field or company. Similarly, a follow-up email can drive the same point.
• The pool of connections - A well-written email can create leads that will help you gain other jobs in the industry, even outside of what company mail is intended for.
• Wider introduction - You can present yourself closer than a simple internship application will allow you.

When you look for a job, you do not send only one application to one company and wait for a call.

The same principle applies to internships.

‍Experts advise sending 3-5 applications every week.

Recommended steps to writing an email for an internship are fairly simple to follow, they can’t guarantee you a confirmation response, but they greatly increase your chances.

Let’s see what those steps are and how they look in practice.

How to Prepare And Write Internship Email?

Online you can find a large number of articles discussing how to write internship emails.

Some of the advice is valid and useful but some not so much.

We will skip those like "attach your resume" or "do not use emails like FratBro1996" since you know to use ones containing your first and last name.

With that out of the way, let's list steps to write an internship email and see how they lead to better impressions on HR representatives.

1. Research Who Will Read Your Message

Preparation is an important step for any endeavor, and the same goes for writing an internship email. 

If you research a company to the best of your capabilities before applying, it can help you get a better understanding of what the company asks from its employees.

Additionally, whether or not internship offers are active and what are the requirements for the position as well as.

If you know the requirements for a potential internship opportunity, you will be better equipped to plan any additional learning and how to present yourself in the best light.

For example, a company might look for interns who have earned certain business certifications.

It will be easier for you to sign up for these training courses if you are already familiar

with these certifications before you apply.

2. Increasing Open Rate With Right Subject Line

Subject lines are segments where you should split emails into 2 groups targeted and cold internship emails.

Targeted emails should include the title and reference intern position in the subject line.

Even if your subject line is plain and uneventful, you should craft it to be memorable.

Internship application for [position] – [Article designation]

Furthermore, cold inquiry for an internship position can land great results, but you need to make an extra effort to catch the eye of the HR representative.

Still, you should be professional and point out what type of internship you are looking for or the industry you excel in.

Experienced [Your specialty] searching for internship opportunities!

3. Showing Interest In Future Employer

Everybody knows that you are sending 10+ internship requests a month, small levels of personalization show effort invested and willing to apply yourself to the task at hand.

Personalization should be first seen in greeting. 

Nowadays, you may research the hiring manager's name or even the preferred method of address within 30 minutes tops.

If you look through their website or the job description they're giving, you might find the answers to half of your questions.

You can further “warm up” your targeted reader and lead them to read your message all the way to the end by pointing out shared views on a professional or personal level.

If the internship Manager reads your message in whole, your place on the shortlist is all but sealed.

4. Reference Connection To Person/Event

If you had some previous contact with a recipient at some event, you could use it as a shared experience, and this will create another line of familiarity by just reminding them of your encounter.

If you know someone who works there, or if the recipient and you know the same person, you can use this as a springboard for a conversation.

A sample of such a call to an acquaintance is:

My friend [friends name] works with your company and he thought this position would be a great opportunity for my further development in industry.

Before you go this route, make sure that the person you are mentioning is aware of it and is OK with you mentioning your friendship.

5. Why You Want Internship

One of the key factors in hiring practices is how much drive a person feels towards a job position.

It is a good practice to present yourself as someone keen to learn and sees the company as an excellent opportunity to develop in the industry.

For example:

I am particularly interested in how your company divides tasks between marketing and sales departments, because results of both departments are impressive.

You will come out as proactive and knowledgeable if you include questions about the position that demonstrate your understanding of the industry and the organization. Don't bring up money, though.

6. Wrap It Up With Invite 

If your email was well-written and the intended recipient read it all the way through, encourage them to get in touch.

Your proposal for further communication is the best way to close the internship email on a high note and leave the simple task of contacting you for an HR representative.

I would be happy to provide any further information or documentation that would be helpful in the application process.

Thank you for your time and consideration. I look forward to hearing from you soon.

7. Keep it short

You are addressing your email to people that usually have a lot on their plate, especially in hiring seasons. Display respect for their time while avoiding long-winded explanations.

Make your email concise with main segments like:

• Introduction
• Point out your interests 
• Benefits of hiring you
• Offer the next step with an easy way of completing it. 

People are more inclined to act on your call to action if there is no need for them to spend too much time connecting the dots.

In some cases, HR representatives will give up even before reaching your request for further contact.

8. Follow up email

The most desirable internship employers get hundreds of applications each year.

Sending a follow-up email will guarantee that your communication has been received and read.

So, to make sure your first email isn't overlooked, send a follow-up.

Dear [Hiring Manager's Name],

I hope this email finds you well. I wanted to follow up on my internship request that I sent to you last week. I am extremely interested in the [Internship Position] role that was posted on [Company Name]'s website and would love the opportunity to contribute my skills and passion to your team.

As a [Your Degree/Major] student, I am particularly drawn to [Company Name]'s mission to [Company Mission Statement], and I believe that the [Internship Position] role would be a perfect fit for me to gain valuable experience in my field of study. I have experience in [Your Relevant Skills], and I am confident that I can make a positive impact on your team.

Please let me know if there is any additional information I can provide to support my application or if there is anything else I can do to assist in the hiring process. I am available for an interview at your convenience, and I appreciate your consideration.

Thank you for your time, and I look forward to hearing from you soon.

Best regards, [Your Name]

By sending a follow-up email, you can show your enthusiasm, dedication, and commitment to the position, all of which are highly valued by any employer.

People who are willing to go above and beyond typically gain the admiration of their colleagues and superiors.

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Now that you know what to include in an internship email and how to structure it, it's time to look at some samples.

3 Examples of Internship Emails To Include When Applying

1.Internship Request Email Example

Here we will show a general example of an email focused on a specific internship position.

The example below follows all steps to writing an email for an internship and is suitable for any occasion.

Dear [Hiring Manager's Name],

I hope this email finds you well. My name is [Your Name], and I am writing to express my interest in the [Internship Position] role at [Company Name]. My friend [friends name] works with your company and he thought this position would be a great opportunity for my further development in industry. As a [Your Degree/Major] student at [Your University], I am eager to gain hands-on experience in the field of [Your Field of Interest], and I believe that [Company Name] would be an excellent place for me to do so.

Through my coursework and extracurricular activities, I have developed a strong foundation in [Your Relevant Skills], and I am eager to apply these skills in a professional setting. I am particularly drawn to [Company Name]'s mission to [Company Mission Statement], and I would be honored to contribute my skills and passion to your team.

I have attached my resume and a copy of my transcript for your review. Additionally, I would be happy to provide any further information or documentation that would be helpful in the application process.

Thank you for your time and consideration. I look forward to hearing from you soon.

Best regards, [Your Name]

2. Cold Internship Enquiry Example

Sometimes you are forced to write cold inquiry emails because opportunities for success in targeted companies are too good to miss due to lack of trying.

Dear [Recipient's name],

I am writing to express my strong interest in the internship opportunity at [company name]. Please find attached my resume, which includes information on my relevant skills and experience. As a [your academic status or major], I have developed a keen interest in [sector of interest], and I believe I could make a valuable contribution to your team.

Could you kindly confirm receipt of my application and provide information on the next steps in the process? I would greatly appreciate it if you could reply to this email or contact me at [insert details] at your earliest convenience.

Thank you for considering my application. I look forward to the opportunity to work with you in the future.

Best regards, [Your name]

3. Internship Follow-up Email Example

Your time spent waiting for a reply is the hardest part of the application process.

You can use it proactively and send additional inquiries to follow and prove your desire to get that position.

Dear [Hiring Manager's Name],

I hope this email finds you well. I wanted to follow up on my internship request that I sent to you last week. I am extremely interested in the [Internship Position] role that was posted on [Company Name]'s website and would love the opportunity to contribute my skills and passion to your team.

As a [Your Degree/Major] student, I am particularly drawn to [Company Name]'s mission to [Company Mission Statement], and I believe that the [Internship Position] role would be a perfect fit for me to gain valuable experience in my field of study. I have experience in [Your Relevant Skills], and I am confident that I can make a positive impact on your team.

Please let me know if there is any additional information I can provide to support my application or if there is anything else I can do to assist in the hiring process. I am available for an interview at your convenience, and I appreciate your consideration.

Thank you for your time, and I look forward to hearing from you soon.

Best regards, [Your Name]

As you can notice, the process of writing an internship email is straightforward, and the benefits will become apparent quickly.

And you've probably had to put your writing talents to the test more than once, so you know how challenging it can be.

At times when you just can't seem to get the words to flow, it's a good idea to use writing aids to get things rolling again.

One such tool is the TextCortex add-on.

How to Generate Internship Emails With TextCortex

You have already developed ideas for how internship emails should look using the knowledge you gained today.

And, the TextCortex add-on can handle any writing task you put in front of it, and internship emails are no exception.

For instance, you want to explain something to a corporate person but all you have is a vague concept expressed in a single statement. 

Sounds familiar?

You can use TextCorex to make a persuasive argument for a certain job by simply putting your thoughts in bullets and letting the rewriting tool turn them into a compelling email.

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However, the newest “toy” in the TextCortex application suite is ZenoChat. 

The combination of NLP and AI that we discussed above is what really takes you to the next level.

Today everyone knows how to make inquiries on Google, right? ZenoChat uses the same input, but the result is a whole follow-up internship email. 

Click on the TextCortex logo at the bottom right corner of the text box, and enter your request. After a few seconds, the Zeno Chat will generate the output that you can copy and paste into the text editor.

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That makes your life much easier, does it?

Furthermore, with additional TextCortex features, you can make great use of our paraphrasing, text-to-speech, auto-completing, expanding, and more.

Why Consider It?

Utilizing the TextCortex Chrome extension, you can:

⭐ 70% of your workload is done in one app.

⭐ Use AI writing, rewriting, and editing on 2000+ online platforms.

⭐ 60+ templates within the textbox are plenty for any type of email.

⭐ Readability of your content is graded in a matter of seconds.

How much must you pay to get all those features? Zero cents.

We offer a freemium plan with 10 credits per day that you can enhance with our rewarding programs.

Sign up today to open various job opportunities with writing that resonates with your recipients.