Writing a letter of resignation can be a more challenging and lengthy process than it seems. The main reason for this is that the resignation letter is your last communication with your employer. Additionally, since your resignation letter will be used as your official exit document, you need to write one that is error-free and of high quality. Luckily, you can make writing a resignation letter easier by understanding its format and using a few helpful tips.

In this article, we will explore how to write a resignation letter and types that will ease your writing process.


  • A resignation letter is a document in which you officially notify the employer that you are leaving your job.
  • You should write your resignation letter in an informative tone and avoid giving details by keeping it short.
  • If you want to write a high-quality resignation letter, you need to act professionally, notify your employer two weeks in advance, and offer assistance with the transition process.
  • When writing a resignation letter, you can speed up the process and create an error-free one by using AI tools.
  • If you are looking for an AI assistant to accompany you in all your text-based tasks, including resignation letters, TextCortex is the way to go.

What is a Resignation Letter?

When an employee decides to leave their job, they typically communicate this intention to their employer through a resignation letter. While some companies require a formal resignation letter as part of the resignation process, not all do.

Why do you need a resignation letter?

Both employers and employees can benefit from a resignation letter. For instance, if an employee writes a resignation letter two weeks in advance, the employer can use this as an opportunity to open a new recruitment announcement or close any workforce gap that may result from the employee's departure. Additionally, the employee can use the resignation letter as official paperwork to document their departure from the job.

how to write a letter of resignation

Resignation Letter Format

If you want to write a resignation letter but don't know where to start, you need a resignation letter format. The resignation letter format consists of a six-step process:

• Greeting

• Intent and last working day

• Reason for leaving

• Gratitude

• Closing Statement

• Signature

By sticking to this simple format, you can create a functional and informative resignation letter.

What not to include in your resignation letter

While there are things you should mention when writing a resignation letter, there are also things you should not mention. For example, although you may briefly mention your reason for leaving in your resignation letter, you should avoid explaining your reason in detail. You also do not need to provide information about the new company you will work for. Since recruitment letters can be used as official resignation documents, you should write them in a formal tone and avoid using colloquial language.

Resignation Letter Writing Tips

The first step to writing a resignation letter is knowing what format to write it in. However, knowing the format does not guarantee you to write a high-quality and informative resignation letter. For this reason, we will share a few resignation letter-writing tips with you!

Keep it Brief

Your resignation letter should be concise and informative. You should state your resignation and the date of your last day without colouring your sentences. You should avoid giving unnecessary information and using long sentences in your resignation letter to inform your employer.

Be Professional

Your resignation letter should be polite and respectful, even if you are leaving because of a lack of received respect. You should not include any problems you have with your colleagues or employer in your resignation letter. If you want to raise such a problem, it would be more professional to report it to HR.

Notice Your Employer

Giving your employer two weeks' notice is a common courtesy and allows for a smoother transition. Additionally, offering assistance with the transition, such as creating handover notes and detailing current projects, shows respect for both your employer and colleagues. By taking these steps, you can leave on good terms and maintain positive relationships for the future.

Use AI Tools

As AI tools continue to develop, they are becoming increasingly integrated into both professional and daily life. One area where AI tools can be particularly helpful is in creating resignation letters. If you're looking for assistance when writing your resignation letter, we recommend using AI tools. These tools can provide a helping hand and ensure that your letter is professional and effective.

TextCortex AI – Your Personal AI Assistant

TextCortex is an AI assistant designed to support you in various writing tasks, including resignation letters. TextCortex offers a template library in which you can generate text, proofread your existing texts, generate follow-up sentences, and rewrite your existing texts in different tones of voice.

TextCortex is available as a web application and browser extension. Its browser extension is integrated with 4000+ websites and apps, so you can continue to use TextCortex on a variety of popular websites, including Gmail, Google Docs, and Pages.

ZenoChat – Create Resignation Letter Template in Seconds

TextCortex offers the multifunctional conversational AI called ZenoChat. ZenoChat was developed to analyse the user's prompts in 25+ languages and respond to them with the most helpful output. Additionally, since ZenoChat is trained with large text-based data, it can generate templates for any writing type. What's more, ZenoChat's web search feature allows it to generate output using the latest internet data. Therefore, you can always use up-to-date information and formats.

Example Resignation Letter Template by ZenoChat:

tips to write a resignation letter

Customize Your ZenoChat

ZenoChat is a conversational AI that is fully customizable to meet the specific needs of its users.

If you want to change ZenoChat's output style and tone of voice as you wish, you can use our Individual Personas feature. ZenoChat comes with 12 unique personas specializing in different tasks, don't forget to try them too!

Our Knowledge Bases feature allows you to set the datasets that ZenoChat will use when generating output. You can upload or connect your own datasets using the Knowledge Bases feature! Thanks to this feature, you can summarize hundreds of pages of documents with a single click or chat with your PDFs.

Custom Templates

Our brand-new Custom Templates allow you to save your favourite prompts as templates, so you don't have to rewrite the prompts you use all the time.

You can also find public templates prepared to complete different tasks in our template marketplace. Our marketplace contains a variety of templates, from coding tasks to ecommerce tasks.