In today’s digital world, it is essential to create user manuals that inform and benefit your customers about your products and services. User manuals help your customers solve potential problems and get detailed information about your product or service. Creating a user manual for your product or service can be daunting and challenging. However, you can streamline this process with AI tools to make your user manual creation process easier. If you are looking for an AI tool to help you with your user manual writing, we’ve got you covered!

In this article, we will explore the best AI tools that will make creating a user manual easier.

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TL; DR

  • A user manual is the first document that users will get information or help about a product or service.
  • User manual software is a tool designed to make the user manual writing process easier for companies and organizations.
  • User manual tools should offer features that will make the writing process easier, access up-to-date internet information, and integrate with company data.
  • The best user manual tools you can use in 2025 include TextCortex, Notion, Document360, and Scribe.

What is a User Manual?

User manuals are the first documents that users can access to get help and information about a product or service. User manuals contain information about the product and service, guides, and solutions to potential problems. A product or service's user manual is the first source of solutions that users will check, and a well-written user manual will ease the workload of customer service by solving customers' problems.

What is a User Manual?

What is a User Manual Software?

A user manual software is a tool that helps you create, organize, manage, write user manuals, guides, documentation, SOPs for your project, product, or service. In addition to creating user manuals, you can also use user manual software to create various documents that your company needs. Moreover, thanks to AI tools such as TextCortex, which offers AI agent building, you can save time and lighten the workload of your employees by automating the process of writing a wide range of documentation, including user manuals.

What Should a User Manual Tool Contain?

A user manual tool should include solutions to the needs and potential problems of companies and organizations in the document creation process. For example, a must-have for a user manual tool is advanced writing capabilities. A user manual tool developed with various LLMs, and its own training data can create human-like, high-quality, clear, and useful user manuals.

Another feature that user manual tools should offer is an easy-to-use interface. The user manual tool should be usable and accessible by all employees without any coding requirements. In addition, the user manual tool's web search and knowledge bases make it easy to integrate it with your existing projects.

Another thing to consider when choosing a user manual tool is that it offers powerful retrieval-augmented generation and the ability to analyze text in images. Thus, you can analyze both your textual and visual documents with the user manual tool and use the information you obtain in the user manual creation.

Best Online User Manual Tools for 2025

If you are looking for a high-end AI tool that you can use for all documentation tasks, including creating a user manual, we’ve got you covered! Let’s take a look at the best AI tool to create user manual tools in 2025.

1. TextCortex AI – All-in-One AI Assistant

TextCortex is an AI assistant that offers its users a variety of solutions including documentation creation. With TextCortex, you can speed up your user manual creation process, create user manual templates, and create user manuals from scratch by uploading your documents to knowledge bases. TextCortex offers its users multiple LLMs, web search, powerful RAG, knowledge bases, AI agent building and 30,000+ integrations.

AI for Creating User Manuals

The first feature that TextCortex offers for a wide range of documentation, including user manuals that your company needs, is its powerful text and template generation. With TextCortex, you can generate user manuals, guides, SOPs templates specific to your company's needs and standardize your documentation. Thus, you can create a standard quality for your employees and customers and adapt it to a template.

TextCortex offers its users knowledge bases and the integrated conversational AI ZenoChat. You can upload documents and data to TextCortex’s knowledge bases or integrate your existing databases. Then, with ZenoChat, you can retrieve information from your knowledge bases, turn your data into information, analyze your data, and use it to generate new and unique content.

Another system that works integrated with TextCortex knowledge bases is its AI agent builder. With TextCortex AI agent builder, you can build AI agents that will automate your company tasks, including user manual creation.

2. Notion

Notion is a popular knowledge management tool that offers various features and integrations to help individuals or organizations create, manage, and organize documentation, including user manuals. It allows you to collaborate on projects, create to-do lists, save templates for specific documents, structure your content, and manage and track your organization's tasks.

Notion User Manual Writing

Notion allows you to create a customizable workspace where you can share and edit user manuals with your teammates. You can also integrate various AI tools into Notion to streamline your user manual writing process. For example, with TextCortex’s Notion integration, you can access advanced AI tools from TextCortex while using Notion as a workspace, and streamline the generation of a wide range of written content, from user manuals to SOPs.

3.Document360

Document360 is another AI-powered knowledge base platform that you can utilize to create documents such as user manuals, SOPs, company wikis, software design documents and more. With Document360 you can manage how your content will be displayed for users and edit it according to your company's unique needs.

Document360 User Manual Writing

You can integrate other third-party software, such as Zendesk, Google Analytics, and Microsoft Teams, into Document360 and use it more efficiently. Moreover, Document360 offers its users an integrated AI editor, so you can edit, rewrite, or simplify the user manual language according to your needs.

4. Scribe

Scribe is an automated documentation tool that you can use to simplify the creation of user manuals, guides, and other sorts of documents. Simply enter instructions into Scribe and provide it with the source of information. Scribe then automatically creates clear instructions, screenshots, and organized user manuals for you.

Scribe User Manual Writing

Scribe allows multiple users to work, view, and edit the same document. So you can create user manuals with your teammates. The whole process is done with easy-to-use tools like enter prompts and drag and drop.

Frequently Asked Questions

What is the best software to write a user manual?

The best tools to use for writing user manuals are TextCortex, Notion, Document360, and Scribe. TextCortex has an advantage over others with its multiple LLMs, 30,000+ website and apps integration, AI image generators, knowledge bases, and AI agent builder.

How to create a user manual?

If you want to create a user manual and don’t know where to start, you can use the best user manual writing tools. User manual tools allow users to create documents easily and quickly. If you are looking for an AI tool that you can leverage for various writing tasks, including user manuals, TextCortex is the way to go.

Can ChatGPT write a user manual?

Although ChatGPT can write user manuals from scratch, we do not recommend using it to create documents that will represent your company. Instead, you can use platforms such as TextCortex, Notion, Document360, and Scribe, which are designed to help you create various documentation, including user manuals.