Your company wiki is a knowledge base that you can use to guide all your employees, managers, project members, and new hires. You can use your company wiki to store and retrieve documents, projects, emails, etc. However, creating a functional and organized wiki is a more complicated process than it seems, unless you have a guide. If you want to create a company wiki and are looking for a guide, don’t worry, we’ve got you covered!

In this article, we’ll explain what a company wiki is and how you can create one.

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Let’s dive in!

TL; DR

  • Company wikis are repositories where you build internal company data such as emails and project briefs and create company knowledge.
  • Company wikis provide enterprises with benefits such as easy access to information, knowledge sharing, and reliable information sources.
  • A well-structured company wiki should be organized, transparent, actionable, and engaging.
  • You can add your project documents, progress reports, onboarding checklists, and any document related to your company to a company wiki.
  • To create a company wiki, you need to identify wiki goals, choose wiki software, identify contributors, and draft an outline for your wiki.
  • If you want to keep your company wiki well-structured and organized, you can use templates for the documents you will upload.
  • If you want to generate customizable templates for your documents, ZenoChat by TextCortex is the way to go.
  • You can create a company wiki using TextCortex's knowledge bases and use your wiki with AI features.

What is a Company Wiki?

A company wiki or corporate wiki is a data storage that is built with internal company data such as emails, project briefs, and project plans, and forms the company's knowledge. You can use company wikis to share and store data. Company wikis provide benefits such as quick data discovery, collaboration, and company communication.

Benefits of a Company Wiki

In addition to data storage, company wikis come with a wealth of benefits. For example, with company wikis, you can build a mountain of knowledge over time and infuse the company culture with new employees. Some of the key benefits of a company wiki include:

  • Easy Access to Information
  • Knowledge Sharing
  • A Reliable Information Source
  • Keep Company Knowledge Updated

How Should a High Quality Company Wiki be Like?

If you want to build a company wiki, there are a few methods that will ensure it is of high quality. By applying these methods, you can keep your company wiki informative, collaborative, and easily accessible. 

  • Organized: A company wiki should be organized with filters and folders. This way, employees who will use the company wiki can find the data they are looking for quickly and easily. 
  • Transparent: All employees should be able to edit project and task documents. This way, you can unlock collaborative work and company communication. 
  • Actionable: Keeping documents editable is key to updating and improving your company wiki. 
  • Engaging: You can add graphs, tables, and videos to your company wiki, not just textual documents, and you can add a comments section to strengthen communication among your employees.

What to Include in Your Company Wiki?

Company wikis are ideal repositories for storing lots of documents, knowledge, and data. For example, company wikis can contain a wide range of enterprise documents, such as project planning docs, progress reports, project proposals, etc. Here are some ideas and examples to consider including in your company wiki:

  • Company Culture & Values
  • The Product Roadmap
  • HR Information
  • Project Management Documents
  • Onboarding Checklist

How to Create a Wiki for Your Business?

A company wiki is a knowledge storage that employees, team leaders, and managers can access. Since almost all members of the company will use the company wiki for information finding, it is essential to create a high-quality and well-structured one. Let’s explore step by step how to create a company wiki!

1-) Identify Wiki Goals

To create a company wiki, you first need to list its intended uses, goals, and what it wants to achieve. This way, you can prioritize important goals for your company when creating a company wiki. If you need help with company wiki goal ideas, you can use ZenoChat and its knowledge bases to analyze your company documents and generate goal ideas.

Some examples of company wiki goals are:

  • Centralized Knowledge Repository
  • Improved Collaboration
  • Onboarding and Training
  • Standardized Communication
  • Project Management and Documentation
  • Innovation and Feedback
  • Knowledge Retention
  • Alignment with Company Vision and Values

2-) Choose a Company Wiki Tool

There are numerous wiki software options available in the market to choose from. You can evaluate them individually or opt for applications like Google Docs and Notion. If you want to elevate your company wiki and knowledge management to the next level, consider trying AI-powered knowledge management tools such as TextCortex Knowledge Bases.

AI Wiki Software

Use TextCortex as Company Wiki: AI-Powered Knowledge Management Solution

If you are looking for an AI-powered knowledge management tool that all your employees can access and store company documents in filtered formats, then TextCortex’s knowledge bases are designed for you.

You can upload or connect your documents and data to TextCortex’s knowledge bases. If you already store your documents in storage applications such as Google Drive, Microsoft OneDrive, and Notion and want to use them for AI-powered processing, TextCortex offers a button that allows you to connect them to ZenoChat with a single click. to connect them to ZenoChat with a single click.

3-) Identify Contributors

As in every knowledge repository, some key contributors add data and documents to the knowledge in a company wiki. Project managers, HR leaders, and blog page editors are a few of these contributors. You can prevent potential chaos by identifying who contributes to your company wiki. Also, having an employee who will organize and categorize the knowledge in your company wiki will allow you to find the documents you are looking for quickly and easily.

4-) Create an Outline of Your Wiki

Once you create and publish your company wiki, you can now create a basic structure and outline to organize it. A company wiki outline will establish the beginnings of document hierarchy and provide a preview of what your wiki will look like.

5-) Invite Colleagues to Your Company Wiki

Now that you have a foundational structure for your company wiki, the next step is inviting your colleagues to participate and start collaborating. By involving team members from various departments, you enrich the knowledge base with diverse perspectives and expertise. This not only refines the content but also encourages a collaborative culture within your organization.

company wiki

Imagine the potential of your company's AI-powered wiki with active participation from all levels of the team. Managers can upload strategic documents, project leaders can keep everyone updated on progress, and new employees can onboard faster with easy access to company values and protocols.

Your company wiki is more than just a repository; it is a living knowledge hub that supports continuous learning and improvement. Invite your colleagues to your knowledge base, start collaborating, and empower your company with AI-driven insights. By doing so, you set the stage for innovation, efficiency, and a unified approach to achieving your company's goals.

Frequently Asked Questions

How to make a wiki page for your company?

A company wiki or corporate wiki is a data storage that is built with internal company data such as emails, project briefs, and documentation and forms the company's knowledge. You should follow the next major steps to create a wiki for your company:

  1. Identify Wiki Goals
  2. Choose a Company Wiki Tool
  3. Identify Contributors
  4. Create an Outline of Your Wiki

If you want to speed up your company wiki creation process and streamline your workflow, Use TextCortex as Company Wiki: AI-Powered Knowledge Management Solution.

How do companies use wikis?

Companies use corporate wikis to store, organize, and share data. Company wikis are used to build and share organized, editable, shareable, and collaborative company knowledge across teams. You can either use it exclusively within your team or integrate it with your external collaborators such as other departments, investors, and stakeholders.

If you want to generate insights and recall concise data from your company wiki, you can use ZenoChat. ZenoChat is an AI company assistant that can integrate with your company wiki and analyze all your data to create new information.

Can anyone start a wiki?

If you want to create a wiki page, you can use any wiki software. If you want to start a company wiki, we recommend using software designed for companies and offering company wiki features. If you need help starting a wiki and organizing data, TextCortex will help you every step of the way with its multiple LLMs, advanced RAG, knowledge bases, seamless integrations, and web search.

What are the best companies to work for wiki?

The best AI tool that will fully support you in your company wiki-building process is TextCortex. TextCortex can analyze and categorize your data during the company wiki-building process and write descriptive summaries for each category. Moreover, you can upload your company data to TextCortex, connect your data sources such as Google Drive, Notion and Microsoft OneDrive and use it as a company wiki.